Thanks to all of our speakers, conference attendees of Traditional Med Meet with the theme “Endowment to give us a new dawn of surpassing health”. Med Meet Organizing Committee would like to thank the Moderators of the. The Medical Library Association, Inc. (MLA), held its nd Annual Meeting in Dallas, Libraries Section Executive Committee also held an early morning meeting. The NLM update was moved into a new time slot on the program this year. Moderator: Linda C. Butson, Health Sciences Center Library, University of. New Dawn Rejuvenation clinic offers effective treatment therapies for men and such as extracorporeal shock wave therapy (ESWT), PRP, and other medical . Meet with one of our Erectile & Sexual Dysfunction expert medical providers and .
Through these longstanding advocacy efforts, MLA has gained a credible reputation among Washington lawmakers, and our voice adds strength to the positions of other library and health associations on issues of common concern. MLA will now be adding support for recruitment and retention in the profession to its legislative and public policy agenda, to help identify funds and policies that are needed. MLA's advocacy efforts are an investment in our future success.
Investment strategy—steward of professional knowledgebase. There is one final investment strategy I want to mention. MLA is the steward of our professional knowledgebase. This is the knowledge we need to collect, preserve, and share to advance our profession. We accomplish this role in many ways. Our publications range from monographs like the popular new Consumer Health Reference Service Handbook to the new JMLA, renamed this year to reflect the significance of its content, the growing body of health information research we report there.
We have print and online newsletters edited by members in chapters and sections and for the association as a whole. We have the annual meeting and our chapter meetings, still one of the very best ways we have to share information formally and informally.
The people in this photo are from the joint meeting of California, Arizona, and Nevada chapters. In addition to these sources—and I doubt I mentioned anything that you are not already aware of—MLA has a rich and growing body of data about us and our libraries. We can use this data to help us pursue our careers, promote our value, and improve our libraries.
There are data from the Hay Study comparing salaries of librarians and information technology counterparts. There are our members' salary survey data, updated this year and just made available, and the online membership directory. There are now statistical data about our libraries that can be used for benchmarking and improving services, because libraries submitted their data this year.
Learn more about using data for benchmarking at a session on Tuesday at 3: We are continuing to collect and report data that members can use. For example, the recruitment task force will work this year on developing a better demographic profile of employment needs in our workplaces. The expert searching task force just completed a Web survey that produced rich data describing the range of expert database searching activities in our libraries.
Hear more about this study at today's business meeting and in another session at 3: We have incredible member expertise that can be shared in new and useful ways. Our large CE roster reflects the wide array of expertise of members who share their knowledge as instructors.
We will honor nearly two dozen members with awards this year, as we do each year—add to this numerous other awards made by chapters and sections and the ninety-four members who have been named Fellows of this association.
Some of us just heard Lucretia McClure remind us to share our experiences with others, in ways that can help them shape their own careers.
How can MLA help us tap into this rich knowledgebase of our own members for advice, answers, and expertise? We have a robust Website with information and connectivity to any aspect of our association.
It is important to point out that most of the knowledge sources I mentioned and many of our services are accessible to us now virtually via MLANET. We used technology this past year not just to disseminate information but to enhance communication. Examples include the PDA teleconference and the online chat with the informationist authors that just occurred. We routinely conduct Web surveys now such as the annual information technology IT survey.
We can be a technology leader and will continue to explore applications that benefit members. We have such a rich knowledgebase when you put this all together.
We need to recognize the value of all this expertise and make better use of it. This idea of MLA as knowledge source will be a continued focus of our planning in the coming year.
I have reviewed some key challenges facing MLA and the investment strategies we are developing to meet them. These strategies can position us for health information leadership in the twenty-first century.
We need your help now to take these strategies to the next level, which is action. MLA's strategies should address our current needs for recruiting, training, promoting our value, and sharing our knowledge. They also need to position us for prominence as the twenty-first century progresses. This is critical if we want them to guide us toward that envisioned future of being the most visible, trusted, and respected health information experts who improve the quality of health in the world. So I challenge you now to consider what I have talked about this morning from both perspectives, present and future.
The strategic plan for the new century being developed this year by the Board of Directors will be posted on MLANET, where we seek your suggestions and ideas for making certain MLA meets your needs both now and in our envisioned future. Last year I asked you to help MLA find practical magic, creative ideas that work to solve problems. You did not let me down. Ideas came from all directions.
For instance, at the chapter meetings I attended, people suggested new ways to use PDAs and shared ideas and stories for how to recruit new people into the profession. I am sure that the Southern Chapter's benchmarking cheerleaders helped us reach the remarkable total of contributors to this year's effort.
I was pleased to honor the lasting contributions of two chapters that have been coming up with good ideas for fifty years: The volunteers who have worked on our various task forces to explore the informationist, expert searching, online education, recruitment, benchmarking, and more have been quick thinking and creative. In fact, I think that each of you who took part in some volunteer role for MLA this past year—or who shared your ideas and your research through publications and presentations or responses to surveys—gave us some of your own practical magic.
I gratefully acknowledge and appreciate your efforts. That is what will help us ensure that MLA's programs and services are meeting your needs. I also acknowledge with sincere thanks the help we get from MLA's headquarters staff. We are a very busy and productive association. We succeed in listening and responding to members' needs; we succeed in effectively promoting our interests in society; and we succeed in anticipating and preparing for the rapid and constant changes in our lives in large part due to their dedicated efforts.
I am convinced that they understand our envisioned future, and we need their help to get us there. They are a major investment in our future success. Finally, I thank all of you for giving me the privilege of serving as your president for the past year. It was a year of changes that reached to our very core, providing us with both challenges and opportunities. I think MLA is stronger, clearer in our vision, and ready to face the future as the association of health information leaders for the twenty-first century.
I invite you to be there. Seaborn Beck Weathers, M. After the first Plenary Session, Chapter Council sponsored roundtable discussions for attendees to informally share experiences and expertise on a variety of topics while having lunch. Discussions focused on the following topics: The first business session was convened by President Carol Jenkins. She introduced Carla J. She then asked chapter chairs, section, and SIG chairs to stand to be recognized and then committee and task force chairs and MLA representatives to allied organizations.
President Jenkins returned to the podium and gave a few remarks about the tragedy of September 11, Next, she read the names of association members who had died during the past year: Martin, and Eleanor G.
President Jenkins called for a few seconds of silence in honor of their memory. Jenkins next recognized the new members who have joined the association since the annual meeting and asked those present to stand. Next was announced the production of one new BibKit, BibKit 5: All past and present MLA authors and editors were asked to stand and be recognized.
After verifying with the sergeant-at-arms that a quorum was present at the meeting, President Jenkins called on MLA Secretary Jean Shipman, to move adoption of the Rules of the Assembly.
The Rules of the Assembly include information on addressing the chair, presenting motions, debating, and voting. These rules are printed on page forty-one of the Official Program. President Jenkins, hearing no discussion, called the question, and the motion was passed.
A printed copy of the Official Program as proposed by the Board of Directors is in the hands of each registrant for this meeting. The agenda for the business meetings are found on pages twenty-nine and thirty-four of the Official Program. By direction of the Board of Directors, I move that the agenda for the business meetings of the Medical Library Association be adopted. President Jenkins, again hearing no discussion, called the question, and the motion was passed. A total of 1, countable ballots were returned.
Following are the election results: Thibodeau, AHIP, was elected president-elect. Michelynn McKnight was elected for a three-year term to the Board of Directors.
Gerald Jerry Perry was elected for a three-year term to the Board of Directors. Neil Rambo was elected for a three-year term to the Board of Directors. Her three-year term will begin at the close of MLA ' The following were elected to the Nominating Committee: Gallagher, Suzanne Grefsheim, Patricia A.
We also have below-budget expenditures for information issues and policies in continuing education programs. The endowment funds are in good shape. In times of economic uncertainty, this extra cushion is reassuring.
Inwe would have preferred, like many others, to have higher investment returns. Our investments are conservatively managed by a professional money manager. The portfolio consists of roughly half fixed income securities and bonds and half equities stocks. We are looking to better investment results for How does the budget look? For the second straight year, MLA members are presented with a balanced budget with several major new initiatives being funded.
These non-dues sources increase and decrease according to prevailing market sources and greatly impact the bottom line. Forthe board simplified the institutional categories to encourage renewals and add new members. Institutional dues are now based on total library expenditures rather than the number of journal subscriptions. Grants and contracts are excluded from this amount.
This change was designed to be a revenue-neutral change, not to increase MLA's revenues. The board felt that with publisher journal packages and increased use of consortium sharing, the number of journal subscriptions was no longer a fair way to calculate dues. This chart illustrates the budget expenses by programs and services.
Current economic uncertainties challenge the board and staff to keep MLA on track to finish the year with a balanced budget, while maintaining support for ongoing activities and funding new priorities. We are, however, planning major new priorities for We will continue the online Members Directory with online sponsors. We will also provide academy information at chapter meetings and market the academy to employers.
MLA will promote health sciences librarians as consultants to education and industry by creating an expert database or directory. We will continue the diversity recruitment campaign and identify other potential membership segments. I am also pleased to announce the addition of two new endowment funds for Kronick Traveling Fellowship has been established with a donation from Virginia M. This fellowship will provide support for travel and research that promote excellence in the field of health sciences librarianship.
It will cover the expenses involved in traveling to three or more medical libraries in the United States or Canada for the purpose of studying a specific aspect of health information management. The first grant will be awarded this week. The second new endowment is the Donald A.
Lindberg Research Fellowship Endowment. MLA has established this endowment to fund research aimed at expanding the research knowledgebase, linking the information services provided by librarians to improved health care and advances in biomedical research.
The fellowship is named in honor of Donald A. This is a significant fellowship. A fundraising brochure has been produced and is now being mailed to possible donors.
In conclusion, I want to thank Carla Funk, Ray Naegele, and the rest of the superb MLA headquarters staff for their advice and assistance throughout the year and for help in preparing this report. Jenkins then called on Carla J. Funk for her executive director's report. As Carol described this morning, we are reconstructing MLA in a number of ways. Headquarters is in the middle of another reconstruction as Chicago rebuilds Wacker Drive all around us.
This is an effort to make the eighty-year-old road structurally sound incorporating new construction techniques learned since the original road was built. As the reconstruction continues, it is a daily challenge to work through an ever-changing maze of ramps, stairs, and bridges to reach the office.
Some paths become dead ends overnight, and you must retrace your steps only to discover that a new and even better way has opened up. This is an area that describes MLA programs and services for this year. February of this year marked my tenth anniversary as executive director of the Medical Library Association.
Today, MLA is in an even stronger financial position than it was ten years ago. Our endowments and restricted funds are at almost a million dollars, and this is thanks to a lot of great support from members and donors, so we are very appreciative. The annual meeting revenues were five times that.
Members and staff have worked hard to achieve this financial stability, and this financial strength has given us the ability to move along in our reconstruction. During these ten years, MLA has started a number of new initiatives as we have traveled down new pathways to reach our goals. Some of these new programs included MLANET and the concept of virtual association, the adoption of the MLA educational policy statement and the delivery of continuing education at a distance through teleconferences and Web-based forces, the development of MLA's research policy and the increasing need for an ability of MLA to sponsor research about the profession and about the value of quality information, the establishment of National Medical Librarians Month, the adoption of the code of ethics for health sciences librarians, and an emphasis on recruiting an increasingly diverse group of people into the profession and into the association, partnerships with our sister library associations, the National Library of Medicine, and others, on educational and legislative initiatives.
Through the mostly good times in the past decade, I have been privileged to work with outstanding volunteers who have provided support, inspiration, and friendship. These years would not have been as successful and gratifying as they have been if it were not also for the efforts of a small, dedicated group of people. The number of MLA staff at headquarters is about the same as it was inbut many of the faces are different. Certainly, the way the association provides its programs and services has changed as well as some of the programs and services themselves.
Throughout all of the changes and adjustments staff have remained good-natured, flexible, and dedicated to doing the best possible job for MLA. Today, I would like to recognize them as I briefly report on the past year.
I would ask each staff member who is here to join me on stage as I call your name. And as director of finance and administration, Ray keeps our financial and office operations running smoothly. Several years ago, I also gave him the role of staff liaison to the national program committees. This has resulted in increasingly successful meetings and the addition of a variety of new Web-based services such as the itinerary builder, the virtual exhibits, sophisticated online registration services, and paper abstracting systems.
Ray's staff does not attend the annual meeting but many of you have talked with them over the phone or via email. Elizabeth Ortega pays the bills and helps people with questions on our financial issues and the annual meeting.
You may have talked with her recently. Tom Pacetti, a three-year employee, collects unpaid bills and fulfills orders. InMLA processed orders. Last year, we processed several thousand publication and other product orders. Larry Jones heads our mail room services and orders office supplies, helps with the mailings, finds many things that are lost, and keeps the office machines in working order.
I also want to recognize Paul Graller and Jeannie McClarty, if they are here from Hall-Erickson, who run the exhibits and meeting for us and who contribute enormously to its success, and they are a great pleasure to work with. Kate Corcoran, who is in her fourteenth year with MLA, is our director of information systems and research. Inshe was director of membership development, and how her life has changed!
She has already provided tremendous support for the benchmarking initiative resulting in the beginnings of our benchmarking database and the new MLA service. She acted as liaison to Keith Cogdill and the value of information study, which you will hear about shortly. Inwe had one staff member who worked three-quarters time in information systems. Today, Kate and two staff members provide these services.
Inall servers were upgraded or replaced, so that we could maintain a high level of service. Lindberg Research Fellow During the past association year, the Board of Directors has considered ways to continue the momentum begun under President Frieda O.
Weise in the area of research. MLA has enjoyed a successful collaboration with the Hay Associates human resource specialists for the recently concluded salary study, and we are in the midst of a new value of information study at the University of Maryland.
Both of these studies support the profession's research and practice knowledgebase. As you know, Dr. We are honored that Dr. Lindberg agreed to lend his name to our development efforts to underwrite research fellows, whose projects will add to the advancement of our profession's research knowledgebase. You will hear more about the new Lindberg Research Fellow in the months ahead.
Promoting your association MLA works with a company named PCI based in Chicago to promote the value of health sciences libraries and librarians. PCI has provided the association with various promotional opportunities that tell our story in compelling and useful ways.
It now lists the top ten health Websites and has been used as a successful entry point to the media, including newspapers, health Websites, radio, and television. MLA was contacted by Pew to collaborate on a new project on best practices for establishing credibility of health information online.
An MLA task force chaired by Mary Joan MJ Tooey is working with the Pew organization to help refine a national telephone survey instrument on how Internet users establish credibility when they search for medical advice and health information on the Web. The opportunity to collaborate with Pew was a result of our promotional efforts. I made a trip from my hometown in Rochester, Minnesota, to Bismarck, North Dakota, late last year to attend the funeral of a long-term, elderly friend.
I had a little extra time that I spent at the North Dakota State Capital building located near my friend's home. I had visited Bismarck often and loved the beautifully landscaped grounds around the state capital, which stands on a hill overlooking the city and the Missouri River. This time I decided to visit the inside of the building and discovered a large marble hall with oil portraits of North Dakota luminaries who had been given the Theodore Roosevelt Rough Rider Award.
There were famous actors and musicians, military heroes, business greats, and one noteworthy legislator. I was drawn to the portrait of an older woman with rimless glasses. Her name was Brynhild Haugland, a descendant of Norwegian immigrants.
She looked rather like my maternal grandmother. She had been honored in this special room in the state capital for her fifty-two years of service to the state as a legislator who had been involved in many significant legislative acts, some of which had served as models for other states. A brief biography about her life quoted what she said about her service to the state after fifty-two years of legislative activity: I want to thank all of them and all of you for your passion for the profession and for making me feel good about taking the cake when it was passed to me.
Best wishes to all of you during this st annual meeting of the Medical Library Association. Bull Med Libr Assoc Jan;89 1: Davidoff F, Florance V. Commentary on the informationist: Natl Netw Apr;25 4: Bull Med Libr Assoc Oct;88 4: After his address, President Homan acknowledged and thanked the MLA headquarters staff for their support of the association and its members.
He then concluded the opening session. Patient Empowerment versus Patient Endangerment: After the first Plenary Session, Chapter Council sponsored roundtable discussions for chapter members to informally share experiences and expertise over lunch. Discussion groups concentrated on the following topics: Business session I The first business session was convened by President J.
He introduced Carla J. Funk, executive director of MLA, who introduced the members of the — Board of Directors, the parliamentarian, the sergeant-at-arms, and the following appointed officers: She asked chapter chairs, section chairs, and SIG convenors to stand to be recognized, then committee chairs and MLA representatives.
Homan returned to the podium and read the names of association members who had died during the past year: Ruth Carroll, Donald H.
He called for a few seconds of silence in honor of their memory. Homan next recognized the new members who have joined the association since the annual meeting and asked those present to stand. He then announced the publication of three new monographs during the past year: Next were announced the production of three new BibKits: Boni; and BibKit 9: Adams and Martha F. All past and present MLA authors and editors were asked to stand and be recognized. President Homan announced the awarding of the Michael E.
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DeBakey Library Services Outreach Award by the Friends of the National Library of Medicine to Janet Minnerath, for her twenty years of driving the highways and byways of eastern Oklahoma as a circuit rider librarian and for working closely with members of the Cherokee Nation to provide health information to this underserved community.
Minnerath was presented to the assembly for recognition. After verifying with the sergeant-at-arms that a quorum was present at the meeting, he called on MLA Secretary Jean Shipman to move adoption of the Rules of the Assembly. The Rules of the Assembly include information on addressing the chair, presenting motions, debating, and voting.
These rules are printed on page 15 of the Official Program. President Homan, hearing no discussion, called the question, and the motion was passed. A printed copy of the Official Program as proposed by the Board of Directors is in the hands of each registrant for this meeting.
The agenda for the business meetings are found on pages 33 and 40 of the Official Program. By direction of the Board of Directors, I move that the agenda for the business meetings of the Medical Library Association be adopted. President Homan, again hearing no discussion, called the question, and the motion was passed.
A total of 1, countable ballots were returned. Following are the election results: The following were elected to the Nominating Committee: Alexandra Dimitroff, Janice E. Meakin, Neil Rambo, T. Scott Plutchak, Diane G.
Last year, I was pleased to report that the dues increase had made it possible to project a balanced budget for You may recall it was this planned deficit that prompted the board to propose the dues increase that went into effect this year. However, the budget did not offer much wiggle room. So, if revenue did not match expectations, or expenses proved to be greater than anticipated, the line between black to red ink would easily be crossed.
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Dues income inof course, did go up. Plus, credentialing and the sale of databases, lists, and publications did generate higher than expected revenue or lower than expected expenses. One reason this deficit was not greater was the commercial relations agreement with MDConsult, which represented a new revenue stream for MLA. Also inwhen many of us were seeing dramatic losses in our investment portfolios, MLA reported earning 5.
So what is ahead for ? Now that all the numbers are out of the way, I would like to update you on some of the finance-related issues discussed and debated by the board in the last year. Members suggested many of these issues during the open forum on dues at the meeting and the email discussions that preceded it.
The first suggestion was that the board explore automatic, annual dues increases triggered by a selected economic indicator, such as the consumer price index CPI or gross domestic product GDPrather than increasing dues by large amounts every four to five years.
The board's investigation of this issue revealed that the experience of other associations that have such a trigger mechanism was to increase residual resentment among members without any increase in actual revenue. Consequently, the board decided to continue with the current practice of fewer, but larger dues increases.
The next issue raised in the forum was to question the continued use of journal subscriptions as the basis for determining institutional dues. I conducted an informal survey of academic and hospital libraries in the fall to identify possible alternatives.
A more formal survey was included in the dues renewal form for As a result of the findings of both surveys and after an analysis of the impact of various alternatives on the financial health of the association, the board decided that beginning ininstitutional dues will be based on total library expenditures for the previous year, excluding revenue from grants and contracts.
Proceedings, d Annual Meeting Medical Library Association, Inc. Dallas, Texas May 17–23,
Having made that decision, it was then necessary to decide the various levels of expenditure that would constitute the different dues categories. During its winter meeting, the Membership Committee considered two revenue-neutral options that were presented to the board for consideration at this meeting. One proposal was to maintain five categories. The other called for collapsing the number of categories from five to three. On Thursday, the board accepted this second option. Institutions that are currently in the two categories that have been eliminated may pay a little more, but many will pay less.
During the next renewal cycle, institutional members will be asked to self-identify which category they are in and pay the appropriate amount. In conclusion, I want to thank you for giving me the opportunity to serve you as a board member and treasurer for the last three years.
It has been an honor to do so. I always try to ask myself what I have learned from any experience, especially as it comes to an end. I would like to share two of my observations with you. First, this association has elected outstanding, thoughtful leaders. I sit in awe of my colleagues on the board. But what is even more clear is that the association is filled with such people.
Over the years, MLA must have done something right to attract and develop so many people with leadership ability. The second important thing I have learned again, for this is something that I have noted many times before, is that the more I give to MLA of my time and effort, the more I benefit personally.
I urge all of you, who to date have just come to annual meetings or attended continuing education CE courses, to volunteer for MLA committees or become active members of sections and chapters, and see how much you, too, can grow personally and professionally. Finally, I want to thank Carla J. Funk and Ray Naegele for being such good stewards for MLA and for all the help they have given me in performing my duties as treasurer. Homan then called on Carla J. Funk for her executive director's report.
Over the past year, we have been reminded of the importance of diversity in our daily lives. As the value of the technology stocks tumbled, diverse investment portfolios became very popular. When the results of the U. Census were published, we saw that the population of our country was more ethnically and racially diverse than ever before. The list goes on.
Just as in society, diversity has become an important issue for MLA, whether it is developing more diverse sources for association revenues, serving the increasingly diverse needs of our members with new products and services, recruiting increasing numbers of people from diverse backgrounds into the profession and into the association, or hiring and retaining headquarters staff with diverse knowledge and skills to assist the association.
Although we ended the year with a small deficit, which has become even smaller with some recently realized revenue, our financial reserves are well above our required minimum and our endowments continue to grow, thanks to generous contributions from our corporate sponsors and individual members, organizations, and institutions and to successful investment policies.
Duringwe continue to explore new revenue sources for the association, including electronic advertising and other sponsorships for our Web-based products.
The diversity of MLA's products and services is highlighted in our new publications catalog. One of the board priorities this year was to make MLA a more virtual organization. Michael Homan, in his address, discussed our accomplishments in this area.
It includes expanded navigation options and a larger site index. Also, last fall MLA staff introduced a special Website for our vendors that provides information about advertising and sponsorship opportunities.
Meetings on controversial topics are often adjourned to a referendum conducted by machine vote on a date in the future. Such adjournment may come from the floor of the meeting, or by a petition for a paper or machine ballot filed before the meeting.
Representative Town Meetings used by some larger towns consist solely of a large number of members elected to office. Some towns utilize a so-called Financial Town Meeting, where an Open Town Meeting exists with limited jurisdiction to only vote on financial affairs and the town's legislative powers have been vested in a Town Council.
Maine[ edit ] In Mainethe town meeting system originated during the period when Maine was a district of Massachusetts. Most cities and towns operate under the town meeting form of government or a modified version of it.
Maine annual town meetings traditionally are held in March. Special town meetings also may be called from time to time. The executive agency of town government is an electedpart-time board, known as the Board of Selectmen or Select Board, having three, five, or seven members. Between sessions, the board of selectmen interprets the policy set at Town Meeting and is assigned numerous duties including: Often the part-time selectmen also serve as town assessorsoverseers of the poor, and as road commissioners.
Generally, there are other elected town officers whose duties are specified by law. These may include clerks, assessors, tax collectortreasurer, school committee, constablesand others. In the town of Camden adopted a special charter, and became the first Maine town to apply the manager concept to the town meeting-selectmen framework. Under this system, the manager is administrative head of town government, responsible to the select board for the administration of all departments under its control.
The manager's duties include acting as purchasing agent, seeing that laws and ordinances are enforced, making appointments and removals, and fixing the compensation of appointees. Council-manager government From toeleven other Maine towns adopted special act town meeting-selectmen-manager charters similar to the Camden charter.
Faneuil Hall in Boston I am more and more convinced that, with reference to any public question, it is more important to know what the country thinks of it than what the city thinks. The city does not think much. On any moral question, I would rather have the opinion of Boxboro than of Boston and New York put together.
When the former speaks, I feel as if somebody had spoken, as if humanity was yet, and a reasonable being had asserted its rights — as if some unprejudiced men among the country's hills had at length turned their attention to the subject, and by a few sensible words redeemed the reputation of the race. This form of government is typical of smaller municipalities in the New England region of the United States. As a form of government it basically eliminates town councilmen as middlemen.
In Massachusetts, all towns with fewer than 6, residents must adopt an open town meeting form of government. Massachusetts towns with 6, or more residents may optionally adopt a representative town meeting form of government. The Moderator officiates the meeting by reading each article, explaining it, and making sure the rules of parliamentary procedure are followed, interprets voice votes and counts other votes. The Finance Committee or Ways and Means Committee makes recommendations on articles dealing with money, and often drafts the proposed budget.
The Town Clerk serves as the clerk of the meeting by recording its results. Town Counsel makes legal recommendations on all articles of the warrant, to ensure town meeting is acting lawfully. All registered voters are free to attend and vote on any and all articles.
Representative town meeting[ edit ] Main article: Representative town meeting Massachusetts Towns having at least 6, residents may adopt a Representative Town Meeting system through the normal charter -change process. Representative Town Meetings function largely the same as an Open Town Meetingexcept that not all registered voters can vote. The townspeople instead elect Town Meeting Members by precinct to represent them and to vote on the issues for them.
Depending on population, a town may have anywhere from 50 to Town Meeting Members. Before it became a city inFraminghamwhich was the largest town in the Commonwealth by population, had representatives in Town Meeting, twelve from each precinct. Annual town meetings[ edit ] Annual town meetings are held in the spring, and may also be known as the annual budget meeting.
Town fiscal years start on July 1. At this meeting, the town takes care of any outstanding housekeeping items it has remaining before the end of the current fiscal year, and prepares to enter the new fiscal year by approving the new fiscal year's budget.
It may also vote on non-budgetary issues on the warrant, including the town's general and zoning bylaws. An article may be placed on the warrant by the Selectmen, sometimes at the request of town departments, or by a petition signed by at least ten registered voters of the town. Special town meetings[ edit ] Special town meetings are held whenever necessary, usually to deal with financial or other pertinent issues that develop between Annual Town Meetings.