How to make a many relationship in access

MS Access One-To-Many Relationship

how to make a many relationship in access

Create a many-to-many relationship in Access. A many-to-many relationships in a relational database exists when one record in table A can be referenced by. MS Access One-To-One Relationship - Learn MS Access in simple and easy To create a relationship between these two tables, use the mouse, and click and . One of the major advantages of databases is their ability to maintain relationships between different data tables. Learn how to make an Access.

Make sure your fields are of the same data type as the primary key fields they will reference.

Many-to-many Relationships in Access

The example below is a finished junction table with some data. The order and product fields are both of the Number type, because they both refer to an Autonumber primary key field, which is in fact a Number field that is managed by the database.

MS Access - One-To-One Relationship

The junction table has a primary key ID field and two foreign key fields. Each foreign key field references one side of the many-to-many relationship. Implications Now, let's look at the implications of this solution. Each record in the junction table ties a product to an order. Order 1 consists of just one product 4. Order 2 consists of 4 products, or does it? There are indeed 4 products in the order. That is, the quantity is 4. But, there are only 2 unique products in the order, because product 5 the Nirvana Nevermind album was added 3 times.

That is the implication of this solution: It is just good to be aware of this implication, because there are other solutions.

how to make a many relationship in access

Often junction tables are created with a primary key that consists of the wor foreign keys product and order. Let's look at a junction table that uses a composite primary key and a quantity field. Create the junction table using a composite primary key Let's create a junction table with a composite primary key in order to accomplish a many-to-many relationship.

Go to the design view of your new table. Remove the ID Autonumber primary key field that Access automaticcaly provides by selecting it and clicking the Delete rows button on the ribbon. Add two new fields to reference the tables on each end of the many-to-many relationship. Make sure each of your two fields have the same data type of the primary key fields they will reference.

Now, add a primary key including both these fields by following the steps below. Select both fields by placing the mouse pointer over the gray vertical bar on the left of the field definitions and dragging down, while holding the left mouse button down.

While the fields still selected click the Primary key button on the ribbon. This will create a primary key that consists of the two selected fields. Now you should have a junction table that is made of two fields that are both included in the primary key, like the one below. Implications There is an important implication of this solution. As you may know, primary keys must be unique accross all rows in a table. This means that it is now impossible to add the same product to an order twice.

how to make a many relationship in access

We can't have a 1,2 record twice for example, so we can only add product 2 to order 1 once with this solution. The solution to this problem or shall we call it a feature?

Accommodating a many-to-many relationship in Access

Now, when you want to add product 2 to order 1 twice, you just set the quantity field to 2. This is how you would add multiple product to an order with the quantity field solution.

how to make a many relationship in access

Create the actual relationships The final steps in creating the many-to-many relationship is creating the actual relationships in the Relationships view. Creating a many-to-many relationship is a matter of creating two one-to-many relationships. Here is how you do it. Open the Relationship view by going to the Database Tools tab on the ribbon and selecting the Relationships button.

Select the Database Tools tab on the ribbon and then click the Relationships button. This will open the Access relationships screen. Access will ask you which tables you want to show on the relationship screen. Select the two tables you want to create the one-to-many relationship for and click Add. The tables will then appear on the relationship screen.

MS Access One-To-One Relationship

Drag and drop the primary key of Customer to the soon to be foreign key in the Order table. If you click Create right now you will have created a one-to-many relationship.

The Enforce Referential Integrity option If you select the Enforce Referential Integrity option Access will make sure that each record in the Order table refers to an existing record in the Customer table. Selecting this option makes it impossible to create Order records thar refer to an non-existent customer. You should select Enforce Referential Integrity by default, because it protects the integrity of your data.

how to make a many relationship in access

In case of our one-to-many example this means that if the primary key of a customer one changes, Access will automatically update the foreign keys that refer to this customer in the Order table many. The Cascade Update Related Fields option also protects the integrity of your data as it prevents records from becoming detached from their related records.

The Cascade Delete Related Records option The Cascade Delete Related Records option ensures that whenever a Customer one record is deleted, than the related records many in the Order table are also deleted.

You should select this option if the many-part of the relationship has no use or is not needed anymore without the one-part.

The one-to-many relationship on the Relationships screen.